Getting There

Please note

Emory-sponsored travel has been affected by the COVID-19 pandemic. Your travel may not be allowable at this time, or it may require additional review to determine its allowability. Please the Emory University Travel Policy to determine whether your travel is permitted. 

Additional information on the Executive Travel Safety Committee (ETSC) approval process referenced in the travel policy can be found here: ETSC Request Guidelines >>>

Emory travel vendors

The Emory Travel Authority (ETA) provides air travel booking and support with other travel arrangements through the agency CTM. CTM can also help guests book car and train reservations. ETA's Travel Resources and Information page can provide you with more details on CTM, and their fees and services. 

In addition to booking air travel, CTM can provide accommodation booking assistance in many international destinations. In addition to CTM discounts, Emory has negotiated rates with many Atlanta properties, and these discounted properties will appear as "Preferred Hotel for Emory University" in the CTM system.

Emory has three preferred car rental vendors in Emory Express: Enterprise, Hertz, and National Car Rental. All three companies have global reach and may serve your destination. You can book your rental car through Emory Express, or through CTM.

You must purchase the car rental company's insurance if you are on Emory business outside the US. It should include liability coverage for bodily injury or property damage to third parties, as well as collision and comprehensive coverage for damage to the rented vehicle. Emory will pay for or reimburse you for international car rental insurance. Please review our global road safety tips if you plan to drive a vehicle in a foreign country.

Emory Travel Authority and CTM Contact Information

Travel Checklist and Resources

  1. Review the Emory Travel Policy, 2.90.
  2. Book airfare through Emory's travel agency CTM after obtaining necessary departmental approval for your travel. Before booking, review information on paying for your travel. You should also read Emory’s sponsored program travel information if applicable.
  3. Obtain any necessary visas or permits for your destination. Ensure your passport is valid for the length of time required for a visa (often six months after your planned departure from your destination).
    • For faculty, staff or students traveling abroad who would like assistance in obtaining a visa, visa services like CIBT Visas include additional fees but can be worth the investment for supporting a successful visa application. You may also be able to apply directly through a consulate in Atlanta. See a list of consulates in Atlanta. If you have questions about using CIBT or other visa services, please reach out to Global Services at 404-727-9127.
    • Depending on the type of work you will be performing, additional permits may be required by the host country. Please contact the Office of General Counsel or Emory’s IRB office to determine if your trip will require any additional permits or licenses.
  4. Book accommodations. Emory’s travel agency CTM can assist in booking accommodations in many international destinations.
  5. Review immunization needs well in advance, allowing enough time for certain vaccines to take effect. The CDC website is a useful resource for reviewing the possible vaccines needed. Please visit your physician or Emory’s TravelWell Clinic to speak with a travel health professional regarding your itinerary. Review how your insurance will respond to an international health event, and consider obtaining health insurance that can be used overseas. Learn more about insurance.
  6. Review the U.S. State Department’s traveler’s checklist prior to departure.
  7. Register your travel with International SOS (ISOS) so that Emory can locate and assist you in case of an emergency. When purchasing your plane ticket through Emory’s travel agencies, your air itinerary is automatically registered with ISOS as a benefit to Emory travelers. However, if your airfare or hotel accommodations were booked outside of Emory’s travel agencies or if your travel plans change, please upload your itinerary before your departure.
  8. A liability waiver must be signed by any student embarking on Emory-sponsored travel abroad. If your program does not already have a program-specific waiver that has been reviewed and approved by Emory’s Office of the General Counsel (OGC), the form found at the link above can be used. Any changes made to this form, beyond filling in trip-specific information in the blanks provided, must be submitted to Global Services. This form is updated periodically, so please check back whenever planning a new trip. Completed waivers should be provided to an appropriate administrative official at the student’s school.
  9. Review Emory’s international package policy and determine if you need any additional insurance coverage.
  10. Plan for Atlanta airport parking or ground transportation. You can access Park and Fly discounts through the CTM portal.
  11. Arrange local ground transportation at your international destination. Emory’s travel agency CTM may be able to help you book ground transportation at your destination. If you plan to rent a car, you can work through CTM, or reserve a car directly through Emory Express with Enterprise, Hertz, or National Rental Car, if car rental is available at your destination. If you will rent a car, please review Emory’s instructions on rental car insurance – outside of the US and Canada, employees should purchase rental car insurance. 
  12. Prepare for your financial needs while traveling. Notify the bank of your travels to avoid having your account frozen for suspected fraudulent activity for both your personal and corporate cards. Cash advances are available in certain travel circumstances. View tips on finances abroad.
  13. Review Emory’s guidelines for international research and ethics.