International Travel Resources

Emory Travel Contacts

Questions about general travel planning and travel safety

Contact members of the Global Safety & Security team to discuss travel planning as well as travel safety resources available to Emory travelers.

• Global Safety and Security

Emory travel vendors

Three travel agencies are available to the Emory community when booking air travel and other travel services (hotels, rental cars, train tickets, etc.). Emory-funded airfare is expected to be booked exclusively through an Emory travel agency.

Please contact the Emory Travel office in Finance & Business Operations with any questions about Emory's travel vendors. 

• Contact Emory Travel
  • Email: travel@emory.edu
  • Phone: 404-727-1951

All international travel plans must be entered in ITRIP regardless of booking method. However, when you book airfare or hotel through an Emory travel agency, your flight or hotel details are automatically added to your existing ITRIP travel plan as a benefit to Emory travelers.

Hotel and Rental Car Discounts

Emory’s discounts for Atlanta-area hotels can be accessed through Emory's travel agencies. When searching Atlanta-area hotels, discounted properties will appear as "Preferred Hotel for Emory University" in the CTM system.

Emory has two preferred car rental vendors in Emory Express: Enterprise and National Car Rental. Both companies have global reach and may serve your destination. You can book your rental car through Emory Express, or through Emory's travel agencies.

When traveling abroad, you must purchase the car rental company's insurance if you are on Emory business outside the US. It should include liability coverage for bodily injury or property damage to third parties, as well as collision and comprehensive coverage for damage to the rented vehicle. Emory will pay for or reimburse you for international car rental insurance. Please review our global road safety tips if you plan to drive a vehicle in a foreign country.

Travel Checklist and Resources

1. Enter your travel plans in the International Travel Readiness & Information Portal (ITRIP) prior to booking.
2. Review the Emory University Travel and Expense Policy, 2.90 and the Emory-sponsored International Travel Policy, 10.18
3. Review the International Travel FAQ. This FAQ includes guidance and resources related to international travel for international students and scholars, legal permanent residents, US citizens, travel leaders, and departments hosting international visitors. 
4. Book airfare through an Emory-approved travel agency after obtaining necessary departmental approval for your travel. Before booking, review information on paying for your travel. You should also read Emory’s sponsored program travel information if applicable.
5. Obtain any necessary visas or permits for your destination. Ensure your passport is valid for the length of time required for a visa (often six months after your planned departure from your destination).
   • The "Visa Requirements" tool in the International SOS portal (Emory login required) can help you determine what type of visa you will need for your travel.
   • For faculty, staff or students traveling abroad who would like assistance in obtaining a visa, visa services like CIBT Visas include additional fees but can be worth the investment for supporting a successful visa application. You may also be able to apply directly through a consulate in Atlanta. See a list of consulates in Atlanta. If you have questions about using CIBT or other visa services, please reach out to Global Services at 404-727-9127.
   • Depending on the type of work you will be performing, additional permits may be required by the host country. Please contact the Office of General Counsel or Emory’s IRB office to determine if your trip will require any additional permits or licenses.
6. Book accommodations. Emory's travel vendors can assist with booking accommodations around the world. 
7. Review immunization needs well in advance, allowing enough time for certain vaccines to take effect. The CDC website is a useful resource for reviewing the possible vaccines needed. Please visit your physician or Emory’s TravelWell Clinic to speak with a travel health professional regarding your itinerary. Review how your insurance will respond to an international health event. Learn more about insurance.
8. Review the U.S. State Department’s traveler’s checklist prior to departure.
9. Review considerations for technology and data
   • Are you traveling with an Emory laptop, phone, tablet or other equipment? The Export Control Office may need to assist with additional filing or review. Learn more here.
   • Are you traveling with research data? If so, please review the Research Data Security Recommendations from the Research Security Office.
   • Review Office of Information Technology's Information Security Travel Tips and options for Duo Authentication while traveling internationally
10. Plan for Atlanta airport parking or ground transportation. You can access Park and Fly discounts through the CTM portal. 
11. Arrange local ground transportation at your international destination. Emory’s travel agencies may be able to help you book ground transportation at your destination. If you plan to rent a car, you can work through Emory's travel agencies, or reserve a car directly through Emory Express with Enterprise or National Rental Car, if car rental is available at your destination. If you will rent a car, please review Emory’s instructions on rental car insurance – outside of the US and Canada, employees should purchase rental car insurance. 
12. Prepare for your financial needs while traveling. Notify the bank of your travels to avoid having your account frozen for suspected fraudulent activity for both your personal and corporate cards. Cash advances are available in certain travel circumstances. View tips on finances abroad.
13. Review Emory’s guidelines for international research and ethics.